On a Construction Portal, all the documents relating to a project, once created [including each revision separately], are uploaded and registered one at a time by their originator who is just one of many parties on a project, at whatever status, and are then available to any other project party.

Although technical documents can be "issued" they are not in fact physically delivered either by paper or by email. What actually happens is that the "recipient" receives an email advising them to go and "collect" the issued documents viz download the documents, or alternatively request a reprographics company to download them, print them and make the physical delivery of the paper versions, which must then be paid for.

Documents which are "internal" to a company or organisation cannot be handled [unless the company or organisation wants to publish them to the rest of the project team]. Nor is any "CAD Management" facility available. This implies therefore that double handling is necessary by the uploading [or publishing] party: typically a design organisation will generate their CAD drawings [or more probably slice views from a model], and then have to manually upload them to the Portal.

Once documents have been downloaded they are no longer "controlled" unless the receiving party double handles them into their own [local] system. So a properly handled technical document will be registered by its creator, uploaded [and re-registered on the portal], and downloaded [and registered locally yet again].

The handling of general documents such as Requests for Information is equally clumsy. The user is obliged to operate using a web browser, which is inherently slow.

The tendency to download temporary local copies of technical documents for repeated use as opposed to locating the latest revision and downloading it means that very often the latest revision is NOT being used.


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